Extraordinary general meetings must be convened for consideration of a particular subject when so requested in writing by shareholders owning five per cent of the share
capital or at the request of two members of the Board of Directors or the auditor of the company.
The following documents and information must be made available to the shareholders on the Company's website at least three weeks before a general meeting:
- the notice convening the general meeting;
- the total number of shares and voting rights at the date of the notice convening the meeting;
- the documents to be submitted to the general meeting;
- the agenda and the complete proposals;
- and the standard forms to be used if shareholders are to be represented by proxy or to vote by post unless such forms are sent directly to the shareholders. Wher, for technical reasons, such forms cannot be made available on the Company's website, the Company must state on its website how paper-based forms may be obtained. In that case, the Company will send the forms to all shareholders making a request to that effect.
In connection with the annual general meeting, the annual report provided with the auditor’s report and signed by the Executive and Board Directors must be available for inspection.
Read more about the provisions governing general meetings in the Articles of Association of Capinordic A/S.